We want to help you become more productive. We begin our three-part series on activity management with the philosophy and evolution.
In this article, we focus on identifying the main challenges you face, and offer solutions to overcome them.
Evolution of Time Management
Solutions evolve over time. But, how did the term “time management” come into play? Time management differs from activity management. Here's what we mean:
- People started with notes and checklists. A simple to-do list worked, but we realized that list quickly becomes unorganized and overwhelmed with many tasks.
- Then, the progression to personal planners and calendar apps pushed the envelope further. Seeing our work week in front of us gave us the opportunity to plan ahead, far ahead. When you know what's on the future agenda, you can manage your free moments and spend them efficiently.
- Next, setting goals for projects. When we look at the bigger picture and break it down into more manageable steps, we celebrate the small victories while working toward bigger wins.
- Most recently, self-management through time blocking showed us that we can get the most done by stopping distractions and focusing on one task.
Remember the Adam Sandler movie, “Click?” It was just a work of fiction. Sorry. We can't actually manage time. Otherwise, we would stop it periodically as Sandler did in Click. All we can really do is plan our activities.
That said, the evolution of activity management has been in many parts thanks to the advancement of technology. It's just different technology than Adam Sandler had access too. With apps like Evernote to capture all your ideas from any device, SelfControl to block out distracting websites, and Google Calendar to block off your time, your productivity increases by getting the most out of your time. Just remember to use it wisely.
What are the top real estate coaches saying about activity management? Let's look:
- Brian Buffini suggests that everyone have a structured schedule. You plan the month, schedule the week and prioritize the day.
- Joe Stumpf breaks down time into three categories: Results (working in your business), Remodel (working on your business), and Recovery (being outside of your business).
- Tom Ferry says you need to schedule time to work on your projects. Until you do, the projects just do not exist.
Every coach has their own take. It's up to you as the agent to determine what works best for you.
Whatever your philosophy, there is no denying the power of scheduling blocks of time to work on your projects.
Now it's your turn: Where do you see activity management going in the future? How do you set aside time to work on projects?
This article is the first of a three-part series on activity management and making the most of your time. You can find part two here.